Who are we?
Bury St. Edmunds Ballet Schoolis a dance school offering classes in RAD Syllabus Ballet, Acrobatic Arts, Contemporary Dance and Adult Ballet classes. We are based in various locations in Bury St Edmunds and the surrounding area.
How do we collect information about you?
We collect data about your child via the Bury St. Edmunds Ballet School Google Drive Account (using Google Forms). This account is password protected.
We are paper free business, wherever possible, so we will always send your invoices/any reminders and information we think is relevant to your child’s dance training by email.
What type of information is collected about your child?
The information that we collect about your child is in order to efficiently administer their progression through their dance training.
How it the information used?
Our teachers are given any medical information that you think it is necessary for us to know in order to effectively safeguard your child whilst in class.
We will provide the Royal Academy of Dance (RAD) with certain information about your child in order to enter your child for an examination/class award (this includes their date of birth). Entries are made via encrypted email.
If you inform us that you plan to withdraw your child from lessons at Bury St. Edmunds Ballet School, all data that we hold on your child is kept for a reasonable period to allow for legal responsibilities to be met. (E.g. if there were a retrospective safeguarding enquiry). Generally we make the data not easily visible after 2 terms, and later on we anonymise or delete it.
We regularly take photographs of our pupils to use on Facebook, Instagram and on our website. We never use a pupils full name when posting photographs. We ask for your permission to use your Child’s image in this way when you enrol. You can withdraw this permission at any time by emailing email@example.com.
Photographs are usually taken on the teachers phone - these photographs are backed-up on the Dance School Principals passowrd protected laptop and archived on the Bury St. Edmunds Ballet School Google Drive account OR on the Pop-Up Dance Dropbox account and deleted from the phone.
Who has access to your information about your child?
We will never sell or rent your information to a third party
We will never sell or share your information with third parties for marketing purposes
We will share relevant information about your child with your child’s teacher in order to provide a safe and comfortable environment for both your child and other learners in their class.
We will assume that by registering your child for classes at Bury St. Edmunds Ballet School you have a legitimate interest in receiving a half termly newsletter and occasional flyers from us with information about the school, including timetable changes and holiday workshops. These will always be sent out via the Bury St. Edmunds Ballet School account If you do NOT wish to receive these newsletters or flyers, please tell us by email at firstname.lastname@example.org and we will remove your name from the newsletter email list.
How you can access and update your information
The accuracy of your information is important to us. If you change your email address, or if you think that any of the information we hold on you has changed or out-of-date, please email email@example.com with the information you would like us to update.
You can ask for a copy of the information we hold about you at any time by emailing your request to firstname.lastname@example.org.
Security precautions in place to protect the loss, misuse or alteration of your data
When you give us your personal information, we take steps to ensure that it is treated securely
We will never ask you for sensitive information (credit card or bank details) via our website or Facebook. Our policy for refunds is to always to offer credit. However, In one off situations (at the discretion of the Dance School Principal) we may offer a refund. In this situation we would ask you to email your bank details to us. Once the email has been processed, we will delete the email and empty the bin.
Non-Sensitive Information is transmitted normally over the internet via Google Forms. The information is then automatically transferred onto a Google Sheet, which is then stored on the Bury St. Edmunds Ballet School Google Drive. This account is secured by 2-factor authentication.
We use Google, Dropbox and Wix to administer the school. Wix is based in the EU. Google and Dropbox are based outside the EU. These services are covered by the Privacy Shield Programme. Companies outside of the EU register with the Privacy Shield Programme to confirm that they comply with data protection requirements when transferring personal data from the European Union and Switzerland to the United States. Although the programme is voluntary to sign up to - once an eligible organisation signs up and makes a public commitment to conform to the programme requirements, the commitment becomes enforceable under US law.
Privacy Shield Registration
We also maintain a Facebook and an Instagram page for the school. We ask for you permission to use photographs of your child on these pages when you register your child with the school. Your child’s full name will never been published on our social media pages. Facebook is covered by the Privacy Shield Programme as mentioned above. Detail here